The key to effective management, is allocating energy through the lens of importance rather than urgency. E.g, ask yourself what one thing could you do that if you did on a regular basis, would make a tremendous positive difference in your life? Lemme guess, it’s important, but not urgent so you’re not doing it. These are my insights based on the 7 habits Chapter 3.
- Quadrants of Important and Urgent
- The power of independent will
- Planning
- Delegation - increasing P AND PC
- Books
Quadrants of Important and Urgent🔗
Axis | Urgent | Not Urgent |
---|---|---|
Important |
|
|
Not Important |
|
|
Axis | Urgent | Not Urgent |
---|---|---|
Important | The procrastinator | The prioritizor |
Not Important | The yes man | The slacker |
Keep your self in quadrant II🔗
- Get rid of Quad 1 - Get stuff done early to avoid the chris
- Get rid of Quad 3 - Stop trying to please others, saying no, is saying yes to most important
- Get rid of Quad 4 - relaxation is Quad 2, but excess in Quad 4
Urgent🔗
Urgent matters are visible. They are usually in our face, popular with others, and pressing on us. We react to them which removes the need for discipline or proactivity.
The more time we spend in Quadrant 1, on problems and crisis, the more time we’ll need there - problems will multiply. The only relief will be found by hiding in the distraction of Quadrants III and IV.
The way to shrink Quadrant I, is spending time in Quadrant II, essentially being proactive on things that avoid crisis.
The power of independent will🔗
Lack of discipline? No, lack of purpose🔗
(Using the switch model - Motivate the elephant don’t use the rider.)
It’s easy to think the reason you’re not going to the gym is the lack of discipiline. But, if you look harder, it’s probably a lack of purpose. If you reframe “going to the gym” as “staying healthy so I don’t have a heart attack so I can see my daughters wedding”, I bet you’ll find lots of discipline.
What it takes to say “NO”🔗
When you say yes to a request, you are saying no to something else. Essentialism has a great tool, either have a “hell yes”, or it’s a no. It also describes several tools for saying no in a way that doesn’t damage the relationship.
Planning🔗
Schedule your goals, not your meetings🔗
Your calendar probably already has the standing things, meetings, gym, etc. For each role, set goals, and then get those on the calendar. Then fill in the rest with meetings as desired.
Plan Weekly🔗
Planning weekly lets you see the big picture, it lets you see your investments across your roles, and responsibilities. And gives you the flexibility to respond to relationships with the time required.
Not meant to be your master, but a tool to live your life
adapt ddaily, adapt as day. Most stuff needs to wiggle. It’s ok, do as much as possible. If you get a third done, better then nothing.
The freedom comes from safegaurds - astronauts need to rehearse everything so regardless of proglem lots of brain power to handle
School no fence between school and road, everyone scared, with fence kids can run free.
You need balance🔗
You can’t make up for a loss of your health by doing a great job at work. Nor can your family make up for the fact you skipped your health and had a heart attack.
Focus on rocks and boulders🔗
Daily planning too narrow, monthly too broad.
- Step #1 identify the rocks. Mini goals.
- Step #2 Split by roles, do goals by rock. Plan by role, stay balanced.
- Role - Me, recharge me.
- No more then 10-15 rocks.
- Step #3 - Schedule Rocks
- Step #4 - Schedule Pebbles
Don’t let fear block your most important things🔗
- Easy to skip scary stuff
- gotta do uncomfortable stuff as well.
- Only place to reach your full potential
Get up every time you fail.🔗
- Fall 7 times and get up 8.
- Don’t listen to the resistance
- Focus on chances we miss when don’t try.
Delegation - increasing P AND PC🔗
Stewardship delegation🔗
From Stewardship Delegation:
At some point you need to scale out, and that’s called delegation! Stewardship delegation is a form of delegation where the responsibility for the delegated task is transferred to the delegatee. Stewardship delegation requires upfront effort, but the long term effectiveness it creates is second to none. Stewardship delegation has five parts you need to get a shared agreement on. The desired results, the operating parameters, the available resources, the measurement system and the consequences of their stewardship.
Books🔗
- Essentialisim
- Checklist manifesto
- Getting Things Done
- Upstream
- Eat that frog
- Discipline of execution